Guidelines for Nominations to the Executive Board of ILGA Asia
Deadline for submitting a nomination to ILGA Asia Executive Board: 3rd June 2019
The ILGA Asia Executive Board acts and makes decisions on behalf of ILGA Asia between the Conferences within the framework of its Constitution, Standing Orders and policies.
The Executive Board consists of two Representatives from each sub-region (East, South, Southeast, West), one Intersex Representative, one Trans Representative, and one Youth Representative, all elected at the Regional Conference.
1) Call for Nominations
One of the major advantages of being a full member organisation is that you effectively have a chance to choose and influence the leadership of ILGA Asia.
Members will be able to vote for the Executive Board, including the 2 Asian Representatives to ILGA World Board.
Voting takes place at the Conference itself, but nominations for members for the future Board takes place before the Conference. Therefore, member organisations are asked the following question:
Do you know good candidates for the ILGA Asia Executive Board?
2) Who Are We Looking for?
We are looking for candidates who can handle the following responsibilities, add useful skills and experience to the ILGA Asia Board and are interested in the key areas of work of ILGA Asia.
Useful skills and experience for board members:
Serving in an international capacity is an exciting and challenging opportunity; therefore if interested in standing for election for the Board, a potential candidate should ask themselves:
Are you willing to commit to work for the whole duration of the mandate?
Are you a good team player and willing to work in a diverse team?
Are you able and willing to manage your time to carry out board business efficiently?
Are you able to attend up to 2 ILGA Asia Board meetings a year?
Are you able / willing to work on governance issues, including developing and monitoring of organisational policies?
Are you able to distinguish between different roles and work with stakeholders at different levels?
Do you have experience in representing an organisation in public?
Do you have good communication skills and are able to communicate within diverse environments – e.g. in relation to member organisations, staff, other board members and media?
Core responsibilities of the ILGA Asia Board:
The Executive Board is a tool in aiding the good functioning of ILGA Asia - suggesting, where necessary, adjustments and improvements to processes and procedures, thus facilitating support to the work of the staff in organising and coordinating the organisation.
The Executive Board represents the sub-regions and their constituencies. The nature of the Executive Board is consultative and it deals primarily with procedural issues. The Executive Board primarily governs the organisation and provides advice to the staff.
The Board has an obligation in conjunction with the staff to abide by Thai law.
Key areas of work of ILGA Asia board members:
In order to efficiently support ILGA Asia staff, fulfil obligations to its members, partners and supporters, the work of ILGA Asia board members mainly focuses on the following:
Strategic guidance on the implementation of the organisation’s mission and vision
Engage in strategic planning
Interact and engage with the membership
Formulation of policies
Approve and monitor the organisation’s programmes and services
Ensure adequate financial resources
Provide effective fiscal oversight and ensure sound risk management
Support fundraising efforts of the organization
Select and support the staff and review their performance
Understand and respect the relationship between the Executive Board and Staff
Act as a responsible employer
Enhance the organisation’s public image
Induct new Board members
Carry out Executive Board business efficiently
The Co-Chairs have additional responsibilities:
Two representatives from the ILGA Asia Board are to be elected at the conference as Co-Chairs of the Executive Board. These two will also serve as the Asian Representatives to the ILGA World Executive Board. In addition to the responsibilities and functions of a Board member, the Co-Chairs have the following responsibilities:
To ensure the Executive Board functions properly.
To ensure the organization is managed effectively.
To provide support and supervision to the Coordinator.
To represent the organization.
To liaise with the Foundation Board of Directors on legal compliance of ILGA Foundation.
Alternates to the Co-Chairs assume responsibility when the elected person is unable to attend board meetings or carry on their functions.
3) How to Nominate?
To nominate a candidate to stand for election, complete the Nomination Form by the 3rd June 2019. The form has to be filled in by a legal representative of the member organisation submitting the candidature(s) or by a person delegated officially to this task by the member organisation.
All candidates for the ILGA Asia Board must come from an ILGA full member organisation from Asia, but they do not have to be from the organisation nominating them.
Each form should represent a single candidate. This does not mean, however, that an organisation is limited to 1 (one) nominee for the ILGA Board. Be sure to fill out one form per candidate.
4) Candidates’ Form
Candidates are required to complete a separate form which will be checked to ensure that they have completed it correctly. The forms will be sent to all attending member organisations in the third mailing.